Building a Floor Load Capable of Bearing The Weight of Your Vision for Your Company

Building a Floor Load Capable of Bearing The Weight of Your Vision for Your Company

September 8, 2020

I have a lot of people in my circle who are very good at building things. They know how to design, lay out the steps, hire the subcontractors, develop the materials list, and most critically, ensure that the foundation is adequate for the building’s size and weight. All of them have horror stories about some contractor who cut corners in the planning and construction, and as a result the building had significant problems such as cracks in the foundation, cracks in the walls, the entire building listing to the right or the left, windows and doors that would not open—the problems can be endless.

I listened to their stories. And I learned from them, applying them to the work of building a company.

My team and I spend a lot of time talking about where we are going as an organization. We contemplate 3-5-10 years out considering our anticipated revenue, human resource needs, geographic footprint, governance requirements, number/types of facilities and more. We do this for one reason—we have to understand what we are building in order to understand our required floor load. (Floor load is the amount of weight that a floor (as of a building) may be expected to carry safely … usually calculated in pounds per square foot.) As one can imagine, the floor load of a $1 billion dollar company is very different from that of a $300 million dollar company.

We talk to leaders of large multi-national companies, in both the for-profit and nonprofit sector, to learn about how they have positioned themselves for growth and expansion including how they plan for their IT, HR and facilities solutions.

We conduct significant due diligence to ensure that the technology investments we make today are sufficient for our anticipated future.

We map out the countries in which we may be doing business, learning legal implications as they relate to governance, human resources, banking regulations, taxes, partnerships, etc. It is too late (or too risky) to learn about a country’s rules and laws after we have won a bid.

We imagine the kind of talent we will need, ensuring that we hire for today and for the future. The skill sets required to meet the needs of a very large, multi-national organization are different than those needed for a small company operating only in the US. Our Talent Acquisition Team must be working now (with universities and business) to create a talent pipeline capable of meeting future needs.

We research the governance requirements for each country within which we may do business and begin to build relationships to assist us in recruiting strong and influential board members.

We carefully consider physical plant needs—how they are changing due to evolving models in service delivery, remote work and cost. How much square footage does a multi-national company, doing the work we are doing, need? What environmental changes do we anticipate that will impact our physical space? We research the kinds of formulas can be applied to this planning with the understanding that too much space is as much a problem as too little.

Understanding where you are going as a company is not a simple visioning session for your strategic plan. Knowing—really knowing—the kind of company you are building, has direct and profound implications on the decisions you make today.

As always, I welcome your thoughts.

 

Playing an Integral Part in The Recovery

Playing an Integral Part in The Recovery

August 31, 2020

Today the unemployment rate in this country is at nearly 11 percent. This translates to 16.3 million people being unemployed. And across the globe the unemployment rate is over 9 percent … exceeding all values since the Great Depression. We know families are struggling with access to child care and so many who have a choice are uncertain if they should send their children to school or keep them home to ensure their safety. Parents of children with disabilities are deeply concerned that their children will fall behind without their critical educational and developmental supports. People are struggling with their mental health in unprecedented numbers, with over 45 percent of people saying that they are experiencing anxiety and depression.

Jobs, education and health—the major components of long-term social and economic well-being are all in question for so many.

I lay this out because I strongly believe that the nonprofit community has an integral role to play in the recovery of our nation and our world. We know how to help people become job ready in new growth sectors, and we can leverage our relationships with business to help people find jobs. We provide child care and child development services to the most vulnerable. We provide educational services spanning the age spectrum. We assist individuals struggling with mental health and substance use disorders find their way forward.

The nonprofit community IS THE COMMUNITY most needed to fill gaps in our current opportunity landscape.

As the world struggles to regain its footing, even as COVID-19 seems unwilling to give up any ground, nonprofits are stepping up—and we need to continue to do so, even though the times seem perilous. According to the National Center for Charitable Statistics, there are more than 1.5 million nonprofits in the United States alone and according to the Stanford Social Innovation Review, many nonprofits are facing an unprecedented demand for services. We have the opportunity to make a significant and sustainable impact if we thoughtfully and planfully examine our environment and put a stake in the ground—deciding to provide the right service, in the right way, with the right intensity to individuals who need it the most. We might need to let go of some things we once did in order to provide what is needed now.

Yes, there have been disruptions in our funding streams—and this likely will continue. Yes, there has been some hesitancy in the philanthropic environment to fund new endeavors. And yes, staff and clients alike face uncertainty. But this is the time when character and smart leadership shows. When commitment to something bigger than ourselves seems all the more relevant and allows us to do things we never thought possible. This is the time for nonprofits to develop new and powerful partnerships with business, with media, with banking and with local community leaders. We are a critical and needed component of the recovery process and what we do matters.

Metrics Provide Us With ACTIONABLE Information

Metrics Provide Us With ACTIONABLE Information

August 17, 2020

I am continuing the discussion of metrics today, moving into the issue of gender, race and pay. The national data is clear—there is a gender pay gap, and a further pay gap when you combine gender and race.

The gender wage gap refers to the difference in earnings between women and men. For years, experts have calculated this gap in a variety of ways, coming to the same conclusion: Women consistently earn less than men, and the gap is wider for most women of color. Analyzing the most recent Census Bureau data (U.S. Bureau of Labor Statistics, “Women in the labor force: a Databook,” Washington: U.S. Department of Labor, 2018) women of all races earned, on average, just 82 cents for every dollar earned by men of all races. And for women of color, the gap is worse—Black women earn 62 cents and Hispanic women earn 54 cents for every dollar earned by men of all races.

These numbers are not insignificant—especially when studied over time. If you consider the work life for most individuals to be approximately 40 years—this means a difference in earnings of $557,000 for white women, $941,600 for Black women and $1,121,440 for Hispanic women.

As you can see, pay equity matters. Combating national trends can occur at the national and state level with pay equity legislation—and that is important. But it also takes time.

So, what do we as leaders do to change this reality in the environment that we control?

Just like tackling any complex issue, we need to know what we know and what we don’t know. We need to compile data, and then ask a lot of questions about those data. We need to understand what is happening within our organization. As part of The Fedcap Group’s Metrics That Matter initiative, we analyze employee demographic metrics on a quarterly basis. We look for patterns in hiring, salaries and promotions by race and gender, both across the organization as a whole and within our individual companies. Then we share the information.

Combating inequity in pay requires education and transparency within HR and among hiring managers.

I look forward to hearing your thoughts.

Using Metric Frameworks to Create a Learning Community

Using Metric Frameworks to Create a Learning Community

August 10, 2020

Over the past three weeks, I have been focusing on the use of metrics in building a sustainable, relevant organization that makes measurable impact in the lives of the people it serves. We have discussed creating a data-driven decision-making model, developing a culture of curiosity about data within staff, and presenting (analyzed) information in a way that tells the story of organizational impact in a meaningful, understandable, and compelling way.

This week, I would like to talk about using a metrics framework to create a community of learning within and across business units of an organization.

The Fedcap Group comprises companies spanning the US, Canada and the UK. The individual strategic plans of each company roll up to an organizational-wide plan that lays out four major Strategic Goals for 2020-2025.

Every company of The Fedcap Group:

The Fedcap Group holds weekly Zoom calls, where company Presidents/Executive Directors discuss a variety of topics germane to the overall corporate health of the organization. Increasingly, we are using data as the foundation for these discussions. Take, for example, the strategic goal of exceeding contractual and regulatory requirements. While we have assisted company executives by developing contract management tools that they can use if they choose, the most important aspect of contract management is building teams of people who are able to articulate contract goals, understand methods of measurement, participate in consistent data collection, have developed processes for review of metrics, and have the ability to rapidly course correct as indicated.

This is no small task. Especially given the fact that a good number of our companies have over 50 government contracts.

During our last several Zoom meetings, several company leaders have shared their framework for contract management. It was interesting to see how different and how similar the models were. While the intricacies of the models were different, every company that is successful in managing contracts each has the following:

Most had some form of alert system (green, yellow and red) that highlighted to the team the urgency of the contract issue. 

Sharing these frameworks and encouraging discussion around implementation and strategies for course-correction helps develop a culture of cross-company learning and minimizes the need for each company to reinvent the wheel. 

As always, I welcome your thoughts.

Metrics: What Do You Want Your Audience to Learn?

Metrics: What Do You Want Your Audience to Learn?

August 3, 2020

Over the last several weeks I have discussed the importance of metrics in terms of the sustainability, relevance and impact of an organization. I explored the importance of creating a culture where data is a driving force, building an employee base that is curious and uses data to ask more and better questions. Today I would like to focus on what I believe has been a major issue in leveraging data to make a case—a poor presentation of the metrics.

Data is just a set of numbers until we take the time to analyze it and decipher what it is actually telling us. And how we present the analyzed data matters almost as much as the data itself. How many of us have received decks of PowerPoint slides filled with grids with absolutely no analysis? Slides where we have to use a magnifying glass to be able read them? A mass of numbers in a chart is not information. It is just a set of numbers. And until we take the time to sit with them, contextualize them in terms of trends or projections, ask follow-up questions and turn the data into usable information, they are mostly meaningless.

A presentation of data needs to be organized to tell a specific story to the intended audience. It needs to be sequenced to ensure that it has, like every good story, a beginning, a middle and an end. It needs to have an arc—laying the foundation and highlighting what you want the audience to remember.

Presentations that start in the middle of the story, seem to be random in how the data is laid out, and fail to lead the audience through the process and learning are rarely successful. I have observed many people work for long hours on a presentation only to miss the mark because they did not think through the process of telling the story.

There are a few things that I look for when reviewing a metrics presentation:

These are just a few of the important lessons I have learned along the way in presenting information. As always I welcome your thoughts!

A Data Driven Culture Requires Curiosity

A Data Driven Culture Requires Curiosity

July 27, 2020

Curiosity is one of the most permanent and certain characteristics of a vigorous intellect.
Samuel Johnson

Last week I focused on why metrics that really matter are critical to organizational growth and sustainability. I would like to dig a bit deeper into this issue.

One of the challenges leaders face in trying to build an organization where data is the driving force, is getting staff to move past what they think they know to embracing what they do not know; creating a mindset and a culture of curiosity. It starts by hiring staff who are by nature, students of life—always learning, engage in reading beyond their field, have diverse interests outside of work, etc. Smart companies should be looking for people who are eager to learn what they do not know, individuals who are inquisitive, even if the things they are learning are not immediately useful.

Because curiosity is something I value in staff, I started to do some reading/research on the ways that company leaders are assessing curiosity and building a culture where people are eager to learn what they do not know.

There are a plethora of options leaders have to intentionally assess the curiosity of staff. Harvard Business Review cited a series of scientifically validated questions, drawn from extensive research on curiosity in educational settings and the personality traits associated with it. There are also Insight Assessment tools (California Critical Thinking Disposition Inventory, INSIGHT Health Professional) that are used to measure inquisitiveness and intellectual curiosity. In 2009, Kashdan, Rose and Fincham published an updated version of their Curiosity and Exploration Inventory. They stated: “given curiosity’s fundamental role in motivation, learning, and well-being, we sought to refine the measurement of trait curiosity with an improved version.”

Why does this matter? Because curiosity leads to motivation and innovation. I found a great example of this that occurred at England’s Great Ormond Street Hospital. Apparently, the hospital was experiencing a number of casualties during patient transfers. Thinking about the sectors that are very good at “transfers” the head physician brought in a Formula One racing team to evaluate the hospital’s processes, asking them to make observations based on their own methods. The process recommended by the racing team (a three-step approach to triage) reduced the hospital’s errors by more than 50 percent.

I then began to wonder what within organizational cultures might thwart curiosity. I was intrigued to find a State Of Curiosity Survey, conducted by Harris Poll, that showed employees think curiosity should be more important but they do not feel supported in being curious. According to this poll:

• Only 39% of employees say their managers are either extremely encouraging or very encouraging of curiosity

• 66% say they face barriers to asking more questions

• 60% say their workplace creates barriers to curiosity into their work, and

• Only 10% strongly agree that their managers preferred new and unfamiliar ideas.

If we are to create data driven organizations where employees are committed to asking questions, digging deeper, learning what they do not know, we need to create a culture where curiosity is identified as a top priority, where it is safe to ask questions, where the act of questioning is encouraged. This culture starts in the talent acquisition phase and continues through day to day interactions with organizational leaders and is a major focus of performance evaluations.

Join me next week as we explore this concept further.

As always, I welcome your thoughts.

Stressing the Metrics that Matter

Stressing the Metrics that Matter

July 20, 2020

As leaders, most of us are flooded with data. Tons of data … and so much of it is not analyzed nor understood. As stated by Chris Brahm, Mark Kovac and Peter Guarraia from Bain and Company, “Given the proliferation of data and the new analytical tools designed to pull insights from it, one might think the measurement of business performance has greatly improved. Unfortunately, that is not always so. Too frequently, we find companies or functions within companies that simply measure the wrong things.”

The challenge for us is to do the important work to understand which metrics really matter—those that tell us what we really need to know about our work, and to build a culture across the organization where staff at all levels are hungry for the information.

A well-defined set of organizational metrics brings an organization together around a common set of goals.

At The Fedcap Group our work is driven by the following overarching goals:

Relevance: A commitment to continuous innovation and modernization. An organization must remain ahead of the curve—understanding the emerging trends in practice, funding and technology and how they impact service design and delivery. We simply cannot do what we have always done. If we do, we may continue to serve problems, but we will not really solve problems. Relevance means that the organization is positioned to thrive regardless of the inevitable twists and turns of the marketplace.

Sustainability: A commitment to long term financial health. None of our work is possible if we don’t remain financially healthy. Sustainability requires that we stay focused on core corporate health indicators, and we build strategies and accompanying structures to ensure our short and long-term financial health. Sustainability advances our ability to innovate and stay relevant.

Impact: A commitment to measurable improvements in the lives of those we serve. We are committed to solving problems, not just serving them. We have set bold goals and we measure our success against the national outcomes of vulnerable populations, not just those who walk through our door.

Every company leader is tasked with the following so that we can authentically describe our relevance, our sustainability and our impact:

1. Determine key performance indicators (KPIs)—what really matters, that advance overarching organizational goals, not just what we are required to report.

According to an article by Bill Dann, CEO of Professional Growth Systems, there are 3 types of measures essential for any organization: outcome measures, strategic measures and core process measures. Outcome measures show you where you have been, i.e., the results of your work. Strategic measures show you if you are making headway to your goals and vision. And core process measures show you if your systems are healthy enough to maintain your desired growth. It is an expectation that Corporate Services and every company of The Fedcap Group engage in the process of defining and measuring outcome, strategic and core process measures.

How many of us have spent time collecting and reporting on data that we know does not tell us anything about impact? While we all care about the numbers of individuals we serve, if what we do is not making a significant difference in their lives, does this data point really matter? While we care about the number of people who “complete” a program, does this matter if there is no real movement in an individual’s quality of life or economic well-being? These are difficult and important discussions that must occur before we spend a lot of time developing mechanisms to capture the information.

2. Establish methods to capture and report data on the KPIs.

This requires that organizations invest in accessible, reliable information systems that capture and provide timely reports on the desired information. It requires staff training and a culture that is hungry for knowledge.

3. Review the data with staff and course correcting as required.

Pragmatically, a measure is no good unless it results in action. And it requires a culture that promotes asking questions, asking more questions, not simply settling for a simplistic analysis of information. It requires action—that when the data tells us something, when we understand what it is telling us, we do something.

How the study of Metrics That MATTER can change an organization cannot be overstated. I will be focusing more on this during the next several weeks, exploring how to build a smart, inquisitive culture capable of getting this important part of our work right.

As always, I welcome your thoughts.

The Connection Between Optimism and Achievement

The Connection Between Optimism and Achievement

July 13, 2020

There was a great piece in Harvard Business Review last week about the value of leading with optimism—especially in hard times. The article focused on the importance of demonstrating to staff the clear connection between positive energy and organizational achievements. This concept rings true for me.

There is no doubt that there have been many times when staff from across The Fedcap Group have struggled and been discouraged by the changes resulting from the pandemic. Through Staff Surveys, Brown Bag Lunches, Focus Groups and regular e-mail communications, I have heard staff concerns about loss of connection, fear of getting sick, and sadness at not being able to see clients and family. I sought to buoy their spirits by communicating a strong sense of purpose and optimism in the future. And I am optimistic. While I am deeply saddened by the loss of life, and troubled by the many small businesses struggling to keep afloat, I do feel that we will come out of this stronger, wiser and more resilient.

The best leaders that I know are intentional in their communications, helping staff see the connection between the direct line between their resilience and organizational successes. Strong leaders are able to describe in compelling terms the ways that challenges can strengthen an organization and evolve its collective thinking about all that is possible, regardless of the circumstances. They strive to inspire a sense of urgency in the work and a renewed strength of purpose that what we do every single day matters.

Highly effective leaders have a transforming effect, and the ability to bring staff to a place of achievement well beyond what they thought was possible. Their optimism is inspirational and contagious –enabling staff to overcome their fears and develop the resolve to achieve.

In one of my favorite books, The Wisdom of the Ego, Dr. George E Vaillant, Professor of Psychiatry at Harvard Medical School, describes individuals who have “both the capacity to be bent without breaking and the capacity, once bent, to spring back.’” That seems to be one of the gifts a leader can give to staff, role modeling this all-important capacity to bend without breaking and to spring back stronger.

As always I welcome your thoughts.

 

Attending to the Emotional Well-being of Our Employees

Attending to the Emotional Well-being of Our Employees

The worries about coronavirus and the general fatigue of sheltering in place is taking its toll on the mental health of employees. And according to most mental health experts, the COVID-19 pandemic will affect the mental health and wellbeing of employees well beyond the immediacy of the initial crisis.

For those of us in leadership positions, this weighs heavily. The idea of working from home was once novel and has for many, quickly grown old. Employees readily admit that the line between work and personal life is increasingly blurred, making relaxation challenging. For those still going to their worksites every day, the stress and danger of being infected is weighing heavier as the country experiences new surges in infections. Interacting with friends and family via Zoom, virtually celebrating everything from birthdays to weddings to happy hour is not quite meeting the need for connection.

As leaders, we are struggling with the need to bring employees back to our worksites safely in order to serve our clients and maintain the solvency of the organization, and at the same time ensuring our employees feel safe enough to effectively do their jobs.

Woven into this tension is the knowledge that many of our staff are struggling with their emotional well-being. As a CEO of a large multi-national company, employee health and wellness was always part of my role, but has recently taken on new significance. Some time ago we had Patrick Kennedy—a champion for mental health issues and insurance parity—present at one of our Solution Series. He emphasized the importance of every one of us “getting a checkup from the neck-up” at the same time we are attending to our physical health. He addressed the reality of stigma and the difficulty employees face in being open about the struggles they may be facing. And he is right. The workplace has not always been a safe place for talking about emotional well-being. Many employees fear being judged and thought of as “less than.” We need to change this.

According to a recent article in Fortune Magazine by Guru Gowrappan, “…Rewriting the story [making it safe to talk about mental health issues in the workplace] requires organizational leaders to be vocal—not just by talking the talk, but by action. Every executive leader, department head, manager, and colleague has an important role to play in …helping to normalize the conversation. The steps that organizations take now will go a long way in ensuring that employees are equipped with the tools and education needed …
At Denver-based Paladina Health, which manages primary care practices, Chief People Officer Allison Velez said that virtual 15-minute meditations are being offered each morning for any employee interested in joining. Teammates who miss the meditation can log in later for a replay.

“The old rules may not apply,” Velez said. “This is the time for HR to reinvent themselves. If your old policies and programs aren’t meeting the current needs of your teammates, change them.”

Recently, as part of our commitment to addressing this issue, The Fedcap Group launched a professional development opportunity focused on trauma-informed care. The fact that the session was filled within days and had a long wait list, told us the importance of this topic to our staff. We are intentionally embedding small group discussions about self-care and resilience into this series. Employees need and want to talk about how their emotional well-being impacts their ability to do their jobs well. Fostering these conversations opens the door to a new corporate culture that normalizes discussions about emotional well-being and builds a strong sense of employee safety.

Addressing the overall health and well-being needs of our employees just makes sense. It impacts loyalty, quality and productivity. And it is the right thing for leaders to do.

The Value of Cognitive Dissonance

The Value of Cognitive Dissonance

I have always been intrigued by the concept of cognitive dissonance—having real discomfort around the conflict between behavior and knowledge, or behavior and beliefs. Almost everyone knows someone who has refused to give up smoking, even if the person knows smoking is not good for him or her. Despite all the scientific evidence showing the effects of smoking, the person convinces himself that smoking is not that bad for them. And the more information the smoker reads about the dangers of smoking, the more discomfort or cognitive dissonance they feel.

Researchers such as Leon Festinger recognized that we have a drive towards internal balance or ‘consistency.’ “Cognitive dissonance is a result of an inconsistency between one aspect of ourselves and another.” Because the desire for inner harmony is quite intense, it makes it easier to understand why individuals attempt to justify or rationalize their behavior—they need to in order to minimize the internal discomfort. In other words, when there is dissonance, our brain has learned to rapidly build a bridge over the contradiction to reduce our internal tension.

Daniel Frings penned an article entitled “Cognitive Dissonance As A Motivating Tool” where he states “Cognitive dissonance is a powerful tool which can be used to motivate us in various ways. And … if you strongly endorse a set of attitudes then you are likely to also be highly motivated to behave in line with them.” He recommends that we work hard to recognize the link between the values that drive us, our attitudes, and our subsequent behaviors. And then he suggests that you increase the level of dissonance that will be generated by publicly stating your vision and values that drive your behavior.

Over the years, I have come to view cognitive dissonance as a value add in the human psyche. It provides us with guardrails for what we should and should not do. The more tuned in we are to feelings of discomfort or when we hear ourselves trying to rationalize decisions—we might need think twice about our decisions. It is important for leaders to reduce the instincts to rapidly build the bridge over the contradiction and to sit with the dissonance, evaluating whether or not it is time to change the decision or time to change the long-held belief.

I welcome your thoughts.